Administrative Assistant – Rooted and 1830

Administrative Assistant – Rooted and 1830
Reports to: Rooted Coordinator
Hours: PT, 15 hours/week (Sunday – Wednesday, or Monday – Thursday)

ADMINISTRATIVE DUTIES:

Responsibilities will apply to both Rooted (NEW Discipleship Pathway) and 1830 (Young Adult Environment)

• Help coordinate and attend all meetings
• Take notes during meetings and assist with ensuring appropriate follow-up, creating and updating notes in Google Docs
• Coordinate with Director of Adult Ministry and Rooted Coordinator to plan annual calendar of events
• Update staff communications plan regularly for all events and activity
• Monitor inbox and respond/forward as appropriate
• Compose/ Email Save the Date and/or RSVPs for various meetings
  • Orientations
  • Leader trainings
  • Launch events
  • Weekly Rooted Meetings
  • Celebration events
• Email reminders for events, including any preparation/homework, request for stories and from Rooted Group Leaders WINs
• Email responses to Connections inquiries
• Add new Rooted Groups to the database (Fellowship One) and maintain accuracy of database information, updating as needed
• Create surveys to send following events to participants
• Track Ministry Leader Agreements and send out annual reminders/follow-ups
• Create SignUp Geniuses for various volunteer needs
• Attend monthly staff meetings
• Set up GroupMe Group for new Rooted groups, as needed
• Order materials (Rooted guides, leader guides, t-shirts, event swag, etc.)
• Process receipts, expense reports and updating budget spreadsheet
• Special projects that arise

SKILLS REQUIRED:

• Written communication skills – compose and edit various communications clearly, professionally and in line with Journey’s voice/brand, exhibiting attention to detail
• Technology skills – comfortable using a variety of technological tools, including spreadsheets, word processing, Google Drive, databases
• Organization and planning skills – embrace systems and processes for how/when to perform various tasks
• Critical thinking and problem solving skills – consider efficiencies and make adjustments as needed in a dynamic environment
• Detail oriented
• Background in administration, communication, and/or project management a plus

How To Apply

To be considered for this position, interested and qualified candidates should submit the following:

• A cover letter
• Resume
• Three references

Send all application materials to: jbotset@JourneyRVA.com