Administrative Assistant - Group Life
Reports to
Director of GroupLife (GL)
Hours
15 Hours, Monday – Thursday, with occasional Saturday or Sunday hours
Responsibilities
Administrative (using Google Suite & Church Management Software ChMS)
- Help coordinate meetings, and document and track actions from GL Team meetings and 1-on-1 / 1-on-2 meetings
- Maintain the Community Group Leader (CGL) information spreadsheet and the Ministry Leader Agreements folder
- Create, send, and gather info from post-event surveys
- Track and report registrations for various meetings and events
- Manage GL lists within the ChMS; provide reports and rosters as needed
- Coordinate with GL Director and GL Team to plan annual GroupLife calendar
- Coordinate with the Finance & Compassion Coordinator to track and report GL budget versus expenses
- Update forms and documents as needed
Communications
- Monitor Groups email inbox and respond or forward as appropriate
- Update Journey Communications Plan each week
- Serve as staff liaison for volunteer teams (Admin Support Team)
- Provide daily email brief to GL Director that includes information regarding scheduled group leader 1-on-1 meetings for that day, prepared 1-on-1 forms, and rosters for that group
- Compose and send routine administrative or reminder emails as needed
- Help the GL Director compose various email and video communications as needed
- Manage and update standard communication pieces
- Collaborate with the GL Curriculum and Events Coordinator as needed to design communication plans for training events and other touchpoints
- Respond to Connections inquiries either via email or phone
- Set up GroupMe group for each new group of CGLs
Miscellaneous
- Order GroupLife materials
- Reconcile the GL Director’s monthly receipts and expense reports
- Manage the Starbucks “Coffee On Us” balance
- Help document existing and future processes
- Assist with special projects as needed
Meetings to Attend
- Weekly GL Team meetings
- Weekly 1-1 meeting with GL Director (can be done virtually)
- Church wide staff meetings
Required Qualifications and Skills
- Written communication skills – compose and edit various communications clearly, professionally and in line with Journey’s voice / brand
- Technology skills – comfortable using a variety of technology tools, including spreadsheets, word processing, Google Drive, Google documents, and email
- Organization and planning skills – embrace systems and processes for how / when to perform various tasks
- Critical thinking and problem solving skills – identify efficiencies and make adjustments as needed in a dynamic environment
- Strong attention to detail
- Background in administration and communication
How To Apply
To be considered for this position, interested and qualified candidates should submit the following:
- A cover letter
- Resume
- Three references
Send all application materials to: